Basehor-Linwood School District

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Enrollment (JBC)

(See IIBGB, JBCA, JBCB, and JQKA)

Resident Students

            A “resident student” is any child who has attained the age of eligibility for school attendance and lives with a parent or a person acting as a parent who is a resident of the district.  Children who are “homeless” as defined by Kansas law and who are located in the district will be admitted as resident students.  For purposes of this policy, “parent” means the natural parents, adoptive parents, step-parents, and foster parents.  For purposes of this policy, “person acting as a parent” means a guardian or conservator, a person liable by law to care for or support the child, a person who has actual care and control of the child and provides a major portion of support, or a person who has actual care and control of the child with written consent of a person who has legal custody of the child.

Non-resident Students

            Non-resident students are those who do not meet the definition of a resident student.  Although the district is not required to admit non-resident students, non-resident students may be admitted to the extent that staff, facilities, equipment, and supplies are available.  Other criteria regarding students seeking non-resident student admittance may be considered prior to acting on any annual non-resident student application as specified in this policy, and students residing outside of the state of Kansas may be denied enrollment or continued enrollment based on out-of-state residency. 

Non-resident Student Continued Enrollment

            Non-resident students admitted to the district shall be evaluated each spring by district administration on the following criteria: whether the student made academic progress; residence in the state of Kansas; regularity and punctuality of attendance; and disciplinary record, specifically whether the student complied with the student conduct code and avoided 1) major disciplinary problems and/or 2) a large number of referrals for minor disciplinary problem.

            Students may be readmitted or denied admission for the next school year based on the results of these evaluations.  However, if the student has a disability, the student’s ability to meet these expectations shall be considered prior to denying continued enrollment in the district.  Parents shall be informed of any administrative decision on non-resident student applications no later than June 1st.

Enrollment Restriction

            Unless approved in advance by the board, no student, regardless of residency, who has been suspended or expelled from another school district will be admitted to the district until the period of such suspension or expulsion has expired.

Enrollment Procedures

            The superintendent shall establish orderly procedures for enrolling all students, including pre-enrollment, changes in enrollment, normal enrollment times, and communication to parents and to the public.

Part-Time Students

            The board allows any child to enroll part-time in the school district to allow the student to attend any courses, programs, or services offered by the school district if the child:

  • Is also enrolled in a non-accredited private elementary or secondary school or in any other private, denominational, or parochial school as required by law;
  • requests to enroll part-time in the school district; and
  • meets the age of eligibility requirements for school attendance.

            District administrators shall make a good faith attempt to accommodate scheduling requests of students enrolling in the school district in these situations but shall not be required to make adjustments to accommodate every such request.

            Part-time students, other than those specified previously in this policy may enroll with the administration’s      permission if they complete all paperwork in a timely fashion and are in attendance no later than June 1st. Such part-time      students may be admitted only to the extent that staff, facilities, equipment, and supplies are available, and the students follow the district’s student conduct policies and rules.

Identification of Students

            All students enrolling in the district for the first time shall provide required proof of identity.  Students enrolling in kindergarten or first grade shall provide a certified copy of their birth certificate, a certified copy of the court order placing the child in the custody of the Secretary of the Department for Children and Families, or other documentation which the board determines to be satisfactory.  Students enrolling in grades 2-12 shall provide a certified transcript, similar pupil records or data, or other documentary evidence the board deems satisfactory. 

            The above requirements are not to serve as barriers to immediate enrollment of students designated as homeless or foster children as required by the Every Student Succeeds Act (ESSA) and the McKinney-Vento Act as amended by ESSA. The district shall work with the Department for Children and Families, the school last attended, or other relevant agencies to obtain necessary enrollment documentation.

            If proper proof of identity is not provided within 30 days of enrolling, the superintendent shall notify local law enforcement officials as required by law and shall not notify any person claiming custody of the child.

Enrollment Information

            The enrollment documentation shall include a student’s permanent record card with a student’s legal name as it appears on the birth certificate or as changed by a court order and the name, address, and telephone number of the lawful custodian.  The records shall also provide proper proof of identity. 

Assignment to a School Building, Grade Level, or Classes

            Unless otherwise provided herein, the superintendent shall assign students to the appropriate building.  Any student desiring to attend a school outside the attendance area in which the student resides may do so only with the prior written permission of the superintendent. 

             If required by law, students placed in foster care or students who are homeless may be educated in their “school of origin” instead of the building corresponding to the assigned attendance area. (For definition of “school of origin”, see regulations for JBCA and JBCB.)

            Assignment to a particular grade level or particular classes shall be determined by the building principal based on the educational abilities of the student.  If the parents disagree, the principal’s decision may be appealed to the superintendent. If the parents are still dissatisfied with the assignment, they may appeal in writing to the board.

Transferring Credit

            In middle school and high school, full faith and credit shall be given to units earned in other accredited schools at the time the student enrolls in the district, unless the principal determines there is valid reason for not doing so.  For online credit approval procedures after enrollment, see board policy IIBGB.

Transfers from Non-Accredited Schools

            Students transferring from non-accredited schools will be placed by the principal. Initial placement will be made by the principal after consultation with parents or guardians and guidance personnel. Final placement shall be made by the principal based on the student’s documented past educational experiences and performance on tests administered to determine grade level placement.

 

Adopted: July 11, 2022

AFFIDAVIT OF INTENDED RESIDENCY: USD 458
 
This form is for use by those parents/guardians who do not yet live in USD 458, but will move within a reasonable time, but no later than 120 days following the date of this agreement. A signed copy of a home building contract, home purchase contract, or lease for housing is required.

Name _______________________________
Present Phone _________________________
Present Address __________________________________________________
______________________________________________________

Employer ____________________Spouse'sEmployer_____________________
Address _________________________Address____________________________
Phone __________________________Phone____________________________

Children Desiring to Attend School:

Name ________________________________ Grade_____________________
Name ________________________________ Grade_____________________
Name ________________________________ Grade_____________________

Intended Address ______________________________________________________
______________________________________________________
Anticipated Date of Moving _____________________________________________

Signature of Parent/Guardian_____________________________________________

Parent agrees that if he/she has not established residence in U.S.D. No. 458 within the time period herein established, the School District may refuse to permit the children listed above to continue attending school in USD No. 458.

Date___________________________

STATE OF _____________________

COUNTY OF ___________________

BE IT REMEMBERED, that on this _______ day of ______________, 20_____ before me, the undersigned notary public in and for the county and state aforesaid, came ____________________________, who is personally known to me to be the same person duly acknowledged the execution of the same.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed seal the day and year last above written.

_________________________
Notary Public

My Commission Expires: ____________________

_________________________
School Official
 
ASSIGNMENT TO AND TRANSFER BETWEEN
DISTRICT ELEMENTARY SCHOOLS
(extension to JBC)
 
A student shall be required to attend the school designated for the attendance area in which the student resides, unless the Superintendent or his/her designee approves a transfer based on the exceptional circumstances outlined in this policy. In all such cases, the Superintendent or his/her designee will have the final authority in making the decision.

Reasons for Transfers Based Upon Exceptional Circumstance:

A. Administrative Placement: In special circumstances, the Superintendent or his/her designee may place a student in a school other than the school he or she would attend under Board of Education policies. Such placement may be made after consultation with the student’s parents or guardians, sending and receiving principals, and other school personnel. (Transfers for special education purposes will be processed by the district's special education team.)

B. Family Move: Students whose parents move during the regular school year into the attendance of another school within the district may remain enrolled until the end of the regular school year in the school in which the student was enrolled immediately prior to the move.

C. Student/Parent Initiated Transfer: A request for transfer from one school to another may be made by a parent under exceptional circumstances and for justifiable reasons. Such a request shall be considered by the Superintendent or his/her designee on the basis of the educational needs and interests of the student, as well as the educational needs and interests of the students in the sending and receiving schools. Educational needs and interests of the students and schools shall include, but not be limited to these: (1) functional enrollment numbers for the current year, as well as other impacted years; (2) class sizes; (3) adequate program flexibility and efficiency; and (4) staffing. It should be noted that although we will try to consider requests for all siblings in a family, it may not be possible to accommodate them.

No bus transportation will be provided to students attending outside of their designated attendance area. As a condition for approval of any request for voluntary transfer, the requesting party shall sign a transportation waiver form provided by the district, as part of the transfer form, on which it is acknowledged that the requesting party waives any and all entitlement to district-provided transportation that a student may otherwise have by reason of board policy or state statute.

Transfer forms may be picked up at any elementary office or the district office.

A transfer is good for one year only and must be reapplied for each year between March 1 and May 1. Parents will be notified in writing by the Superintendent or his/her designee, no later than one week before the opening of school.

The school district reserves the right to cancel, revoke or rescind transfers for just cause at any time. This includes, but is not limited the following reasons: a.) students who continuously disrupt or violate school rules; b.) overcrowded classrooms following enrollment; c.) if it is found that the student and/or parent/guardian have falsified their place of residence or reasons for transfer; d.) if students are continuously tardy or not attending regularly.

BASEHOR-LINWOOD DISTRICT SCHOOLS
ELEMENTARY TRANSFER REQUEST APPLICATION
(Please Print)

Student’s Name: ________________________  Grade Level in School Year Requested: ______
Student’s Address: _______________________________________
Home Phone: _____________________
Current School: ____________________
Request Transfer to: ___________________________

This transfer request is to be initiated between March 1 and May 1 each year. Filling out a request does not mean approval. The Superintendent or his/her designee will notify you in writing of his/her decision no later than one week prior to the start of school.

NOTE: I HAVE READ THE SECTION OF THE BOARD POLICY JBC DEALING WITH IN-DISTRICT ELEMENTARY TRANSFERS AND UNDERSTAND THAT NO BUS TRANSPORTATION WILL BE PROVIDED.

Parent’s Signature for Transportation Waiver: _____________________
Parent’s Name (Please Print): ________________________________
Home Address: ________________________________City ________________ State _____
Home Phone: _____________Work Phone: _________________

Please check the reason(s) for requesting a transfer for your child and provide written comments for reason(s) identified. The following are reasons for transfers based upon exceptional circumstances.

A. ____ Administrative Placement
B. ____ Family Move
C. ____ Student/Parent Initiated Transfer

Please explain the circumstances which you feel merit consideration for a transfer. (Attach additional pages if necessary.) My signature below indicates that I have seen and understood the parts of board policy JBC that pertain to in-district transfers.

Parent’s Signature: ______________________ Date: _________

Administrative Action: Approval Date: ________ Denial Date: ______

Signature: _________________

Revised: July 11, 2022